About the BrandWe are a new tabletop focused homewares brand founded by Fiona Leahy, known globally for her work as a creative director in luxury event design, particularly in the art of tablescaping. Drawing on the studio’s two decades of experience in event design, we are currently developing our debut collection ahead of an AW25 launch. The collection will bring our creative vision into the world of homeware, with a focus on the rituals of dining and entertaining. We have recently moved into a new studio in West London, and are building a small, focused team to help shape this exciting next chapter.
Executive Assistant / Office Manager
Type: Full-timeWe’re looking for an experienced and highly organised Executive Assistant & Office Manager to support the founder and play a key role in building the operational backbone of the business. You will work closely with the founder across scheduling, supplier coordination, financial reporting, stock admin and logistics. This is a hands-on, strategic role within a growing business ideal for someone excited to help shape and scale a new brand from the ground up. Please note, This is not a creative Role. While you’ll be working in a creative studio setting, the focus will be on administration, organisation, and operations.
Implement processes and systems to support smooth operations using workflow and project management platformsThe Scheduling and coordination of full-time, freelance, and contract staffManage the shipping and warehousing of merchandise and e-commerce inventoryOversee the founder’s calendar, travel planning, meeting prep, presentations, and expense reportingDraft, issue, and file contracts, from NDAs to proposals and commercial agreementsMaintain a well organised digital database of documents, imagery, and assetsCollaborate with the buyer to support admin across stock orders, timelines, deliveries, and spreadsheet updatesManage global shipments from suppliers and workshops, including customs and shipping documentation
A minimum of 3 years experience in an executive assistant, operations, or office management role, ideally within a financial, professional services backgroundHighly capable with strategic and financial analysis—advanced Excel, PowerPoint, and Google Sheets/SlidesComfortable managing invoicing, budgeting, and payments using Xero, Hubdoc, and other financial toolsTech-savvy and confident navigating workflow tools, digital archiving, and systems for cataloguing imageryProficient in Microsoft Office, Google Workspace, and CanvaHelp shape the operations of a design led business with global creative roots…